The Waynesboro City Commission met in regular session on Monday, October 11th, 2021 at City Hall in Waynesboro. Commissioners present were Vice Mayor Jeff Davis, Commissioner Lynn Warren, Commissioner Jeff Howell, and Commissioner Tony Creasy. Also in attendance were City Manager John Hickman, City Attorney Josh Polk, and City Recorder Paige Jackson. Mayor Chris Bevis was absent.
Vice Mayor Davis called the meeting to order, and Commissioner Howell offered the invocation.
First on the agenda was approval of the minutes from the previous commission meeting. Commissioner Howell made a motion to approve, and Commissioner Creasy seconded. The minutes were unanimously approved.
Next, City Manager Hickman distributed monthly investment reports and cash collateral statements to the commissioners for their review. Next, he informed the commission that the city would once again host a Trunk or Treat event on Halloween. The event will be held at the Sportsplex on October 31st from 5:30-7:30 p.m. City Manager Hickman said that the logistics for the event are being worked out better this year to avoid the vehicle congestion that was experienced last year.
City Manager Hickman then went on to inform the commission that the 2021-2022 budget was approved by the State Comptroller with no issues.
The first item of new business on the agenda was surplus items. City Manager Hickman first presented the old playground equipment from City Park that was damaged by flooding. Commissioner Howell made a motion to declare the equipment as surplus. Commissioner Warren seconded the motion, and it carried unanimously. Hickman then presented a 2008 Chevrolet Trailblazer that had previously been used by the Police Department to be declared as surplus and put up for sale on govdeals.com. Commissioner Creasy made a motion to approve, and Commissioner Warren seconded. The motion carried unanimously.
Next, Kim Eakes from Griggs & Maloney Engineering addressed the commission regarding a change order and inspection service on the Highway 64 East water line extension project. Ms. Eakes said that since construction began on the project in August, the contractors had been experiencing problems with bore holes collapsing. They have requested a change order for three additional flush valves and tracer wire, which will amount to $23,210.70. Griggs & Maloney is also requesting additional engineering fees to fund an inspector for the project. City Manager Hickman explained that the city does not have the manpower to do the inspections, and it would make more sense for Griggs & Maloney to provide the inspector as that would put the responsibility for making sure everything checks out on the engineering company rather than the city. The additional fees for the inspector and the engineering firm will be $69,000.00, bringing the total amount added to $92,210.70. Commissioner Warren made a motion to approve, and Commissioner Creasy seconded the motion. The motion carried unanimously.
Under open items on the agenda, Commissioner Howell said that he had received some complaints regarding the odor and trash in the restrooms at the pavilion in City Park. City Manager Hickman said he would make sure that the restrooms continue to be checked every weekday morning. Commissioner Howell also remarked that he hoped the sidewalk repair/construction project would begin soon.
Commissioner Warren next inquired about the cost of adding a video camera (possibly at the City Park) to the city’s current video surveillance system. City Manager Hickman said that he would check on that. Commissioner Warren also said that someone who had expressed interest in purchasing the building that currently houses Tennessee Auction had inquired about the deep ditch line in front of the building. City Manager Hickman said that TDOT would have to approve any work done on the ditch due to the street actually being part of a state highway.
With no further business to come before the commission, Commissioner Creasy made a motion to adjourn. Commissioner Howell seconded, and the meeting was adjourned.