The Clifton City Commission met in regular session on Monday, October 26th, 2020. All commissioners were in attendance, including Mayor Randy Burns, Vice Mayor Layton Packwood, Eva Ruth Warren, Mark Staggs, and Bill Willoughby. Also in attendance were City Manager Doug Kibbey and City Recorder Barbara Culp.
Mayor Burns called the meeting to order, and the Pledge of Allegiance was recited by all.
A motion was made by Commissioner Warren to approve the minutes of the previous meeting. The motion was seconded by Commissioner Staggs, and the minutes were unanimously approved.
The first item on the agenda under old business was the second reading of Budget Amendment #1. Commissioner Willoughby made a motion to approve the second reading of the budget amendment ordinance, and Vice Mayor Packwood seconded the motion. The motion passed unanimously.
Next was the LPRF Grant Resolution endorsing the acceptance of a Tennessee Local Parks and Recreation Fund Master Planning Grant. The resolution was approved and signed at the previous commission meeting. City Manager Kibbey said that the city has a contract to purchase one acre of land near the City Park walking trail, and they are just waiting on a closing date. Once the land is acquired, it could possibly be used to build a t-ball field.
The bid for the ferry landing project was first under new business. City Manager Kibbey told the commission that one bid was submitted for the project from Tinin Contracting in the amount of $83,000.00. The bid included paving, stonework, and a gate to match the gate that is already there. Tommy Tinin, Tinin Contracting, then showed the commission a drawing of what the completed project would look like. Commissioner Willoughby asked if the project was engineered, and City Manager Kibbey said that it was not due to the cost to taxpayers. Commissioner Warren asked who would move the dock when the project started, and Mr. Tinin said that moving the dock was not included in his bid. Vice Mayor Packwood asked Mr. Tinin if he had submitted a bid or a proposal, and Tinin said that he submitted a bid to build the project like the drawing he had presented. Commissioner Willoughby asked if there would be barriers, and stated that he felt that it would be cheaper to have some type of barrier rather than another gate. He went on to say that there was no way he would want to vote on the project bid until he had more information about the project itself. Vice Mayor Packwood asked how soon Mr. Tinin could get the project engineered, and Tinin replied that he would just withdraw his bid because he was not originally told to include engineering. Mr. Tinin went on to say that he had spent his time preparing the bid, and now the commission wants to make changes, and that the commission should have worked things out before the bid was advertised. City Manager Kibbey asked Mr. Tinin if he would put his bid back on the table, and Mr. Tinin agreed to do so if the commission was ready to vote on it. A motion was made by Commissioner Staggs to accept Tinin Contracting’s bid of $83,000.00 for the ferry landing project. The motion was seconded by Mayor Burns, and passed on roll call vote with Commissioners Staggs, Burns, and Warren voting yes, and Commissioners Willoughby and Packwood voting no.
Department reports were next on the agenda. Public Works Director Austin Clark reported that the line crew has not been coming out because someone from the line failed a drug test. He said that all of the public works employees have been drug tested and passed. Clark went on to report that there have been problems with the gas border station freezing up, and the station will need to be rebuilt in the near future.
City Manager Kibbey asked Clark to check the lights where the new stage is located, and Clark said that the wiring is in bad shape. Mayor Burns asked Tommy Tinin if he would be willing to loan the city some lights to use for the upcoming concert at the park, and Mr. Tinin said that he would.
Parks Director Eddie Simmons told the commission that he has met with the gentleman who will be installing the new playground equipment, and they were set to begin installing the equipment the following day. Simmons also reported that the drainage problem around the batting cage had been fixed.
Police Officer Timmy Harris reported that the Police Department has two new part-time officers, James Brock and Jaggar Thompson. Both officers also presently work for the Wayne County Sheriff’s Office.
Fire Chief Lindsay Roberts reported that Fire Engine #1 is back in service. The hose has been tested, but more hose needs to be purchased.
Commissioner Staggs said that the area around the mobile home next to the Baptist Church needs to be cleaned up, and that something needs to be done about the stray dogs around town.
Vice Mayor Packwood asked if a letter had been sent yet to the Praxis Company about their drainage problem, and City Manager Kibbey said that it had not. Packwood also asked about the problem at the park’s walking trail, and a discussion followed concerning how the section of the walking trail could be repaired. City Manager Kibbey said that the entire walking trail may have to be redone. Commissioner Packwood then asked when the Methodist Church parking lot would be paved, and Kibbey said that it should be done the following week. Packwood suggested that the walking trail might be repaired while the paving machine is in town.
Commissioner Warren thanked City Manager Kibbey for the information he presented during the public hearing on the proposed water plan project.
Commissioner Willoughby asked about the status of the proposed mural. City Manager Kibbey said that the plans for the mural would hopefully be executed by December.
With no further business to come before the commission, the meeting was adjourned.